Information capture means scanning your paper documents into electronic format and importing your existing electronic files into a central repository. As you scan and import files, you electronically index them for later searching and retrieval. Our powerful software takes the paper documents you use and generate everyday and turns them into electronic documents. Once your information is in electronic format, you can put it to work. Imagine being able to search, view, print, email, and otherwise work with your information right from your desktop. Now, imagine your entire organization being able to do the same. The benefits are readily apparent!
Benefits For You
- Reduced Operational Costs
Information Capture helps reduces operational costs by shrinking (if not eliminating) centralized courier, mailing, and storage costs. Captured documents become electronic files which can be stored then remotely retrieved, emailed, published to the Web, etc.
- Improved Information Utility
Documents stored in a file room are one thing, but documents stored using Information Capture are another. They can be searched, retrieved, viewed, annotated, revised, tracked, secured, published to the Web, and much more. As its utility increases, your information begins to transform your work and help you make more informed decisions.
- Accelerated Workflows
Traditional work processes rely on passing paper documents from one person or repository to another-an often time-consuming endeavor. On the other hand, captured documents can be routed through workflow software. Status can be tracked and delays identified and dealt with.
- Enhanced Document Security
Information Capture literally eliminates lost or misfiled documents thus eliminating undesirable exposure. Similarly, controlled access enables you to manage who can access what information. Additionally, controlled access helps you comply with federal legislation such as HIPAA and Sarbanes-Oxley. Finally, electronic documents stored using Information Capture are virtually impossible to destroy and can easily be moved or backed-up.